Project management · Productivity

Best project management & follow-up tool?

Sreenath Kurupath Sudhir

April 15th, 2016

Can you suggest some of the best project management & email follow-up tools (preferably free to use)?

I use Trello right now with 'Handle' to follow-up on emails. Handle integrates itself to Gmail via a Chrome plug-in and it is so cool.

But I would like to know your thoughts and other solutions that I might have overlooked.


Pieter Iperen Entrepreneur and CTO

April 15th, 2016

Asana is much more detailed and has email integrated. Jira does cost money but for 10-50/mo depending on number of people it is the leader in task management and integrates with tons of tools.

Sebastian Garcia Project Manager at Snoop Consulting

April 15th, 2016

Depending on what you want to measure or monitor there are different tools, in terms of follow up tasks, I found very useful kanbanflow. I use it for my teams and myself as well since it keeps me focus using podomoros to avoid any distraction. 

K. Robbins Head Moose at Moose WorldWide Digital

April 15th, 2016

Redmine is free, very powerful, and does everything you want. It doesn't have a fancy UX.

You do need a Linux server and a small bit of System Administrator skills to get it up and running. We can help with that if you'd like.

Using Excel & Power Query we built a financial project management dashboard on top of Redmine that my managers use to get a near real time picture of all ongoing projects from a gross sale/cgs/margin perspective.

Michael Heiligenstein Marketing Manager

April 15th, 2016

If you're using Gmail, consider using Boomerang. It's free, it's intuitive, and it integrates directly with Gmail.

Another option for follow up is to get CRM software, many of which include project management features. Based on your needs, Insightly would be a great fit - starts with a decent free option, offers a very solid core addition at $12/user/month if you want to add more users. Doesn't have the bells & whistles of something like Salesforce, but it's much less expensive and it excels at managing contacts and tracking client conversations. If you're interested in more options, you can check out the following guide to different CRM apps: http://fitsmallbusiness.com/best-crm-for-small-business

Glenn McCreedy Co-founder and CEO of Inara

April 15th, 2016

If you're looking for a collaborative tool, I recommend Glip.  Glip integrates with many of the services you may use such as JIRA, MailChimp, Asana, and GitHub. 

Amit Kakkar Marketing Engineer at ProofHub

April 17th, 2016

I'd recommend you to try proofhub. Its an easy to use web-based online project management and collaboration tool. It has almost all the features of a great PM tool including group chats, proofing tool,calendars and gantt charts to aid visual representation of projects and their deadlines. With simple pricing model, ProofHub is an affordable and attractive tool.