Customer service · Email Marketing

How to extract emails form your send folder?

Jivko Pentchov

March 13th, 2016

Over the past 4 and a half year I have been communicating with a lot of perspective products inquisitors, but did not convert to clients. Now I have all those send email in my email account. Is there a software where I can extract all the emails for the send folder, so I can send newsletter for new product updates?
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Stephen Williams CTO & cofounder at Change My Path

March 14th, 2016

I've been using mbox formatted email folders continuously since 1990 or so, and for sdw@lig.net since 1992.  Everything is still compatible with that.  By everything, I mean all Linux-side imap tools plus Thunderbird on the front-end.

As for export to HTML, that is something I will be working on soon for this and other reasons.  If anyone is very interested in that kind of thing, let me know.

Andrew Chapman Publishing Entrepreneur and Author

March 14th, 2016

From what I've heard talking about this with others, if you're *not* on gmail, hiring a virtual assistant to copy the addresses into a spreadsheet is a generally cost-effective option. Of course, this depends on how the VA would access the email and whether you have any sensitive info in there.

David Albert Founder & Principal at GreyGoo

March 14th, 2016

If you use GMail, I've used this script before and it works well. http://www.labnol.org/internet/extract-gmail-addresses/28037/

Shel Horowitz I help organizations thrive by building social transformation into your products, your services, and your marketing

March 14th, 2016

I have used a Mac tool called Email Extractor, though it can produce some odd results.

@Andrew, Outlook Express for Mac creates and downloads individual files on your hard drive. However, I had to stop using it because it gunks up any search results in Finder with hundreds of emails.

I used to use Eudora, which created one easily searchable file per *mailbox*, rather than per message. But it hasn't been supported for years, won't even run on anything OS 10.6 or newer, and finally stopped running on my 10.5 desktop machine. I'm now using GMail and Airport on my 10.9 laptop, both of which have the advantage of device-independence--but I miss an awful lot of features Eudora offered.

Chuck Solomon

March 14th, 2016

If you are using Gmail, this is easy to do.

Export Gmail contacts into CSV file

  1. Sign in to Gmail.
  2. At the top left, click Gmail Contacts.
  3. Click More Export... .
  4. Choose whether to export all contacts or only one group.
  5. Select the format in which you'd like to export your contacts' information. Note that some of these formats can lose some contact information.
    • To transfer contacts between Google Accounts, use the Google CSV format. This is the recommended way to back up your Google Contacts.
    • To transfer contacts to Outlook, Yahoo! Mail, Hotmail, or various other apps, use the Outlook CSV format.
    • To transfer contacts to Apple Address Book, use the vCard format.
  6. Click Export.
  7. Choose Save to Disk OK.
  8. Select a location to save your file, and click OK.

Stephen Williams CTO & cofounder at Change My Path

March 13th, 2016

I don't know of software that does that for you, although I'm sure that it exists.
I would use an imap account backup program to get the messages downloaded, then parse the mbox file to generate either an email address list or to actually send messages as desired.  You probably want a step in there to make filtering decisions on the email addresses, so you might want to generate some kind of summary of email activity to each address.

John Braze Technology Strategist | Business Development | Portfolio Planning | Growth & Investment

March 14th, 2016

https://app.fullcontact.com/ is a contact management tool that you can connect to your inbox (Gmail only right now I think) and it will create a new addressbook based on people you've emailed or received emails from. It also matches the emails addresses to existing contacts if it detects a possible duplicate.
I have used it for about nine months now and it works well for me. The feature I like more is that FullContact continually searches the internet for updates to your contacts and lets me know when it finds social media accounts, new job information and etc

Andrew Chapman Publishing Entrepreneur and Author

March 14th, 2016

It's baffled me for years why no one has come up with a clean, simple way to export email. None of the existing formats are easy and friendly for non-techies (nor do what I want). Why is it so hard to have all email in a particular mailbox exported as individual text files (choice of txt, rtf, or html) with their corresponding attachments saved as links within the text file? Is this really rocket science? Or am I an outlier in wanting this? Even within the Mac world, my current Apple Email program does not reliably open Mac-generated mbox files from ten years ago. Annoying.