Business · Business plan

Is it risky to use cloud services like Google Docs to host business plans?

Olga Dybenko QA tester

January 23rd, 2017

I am trying to find a safe place to put all the "secret" info of my startup online. I know I can write it on a diary, but, I find it more convenient to write it digitally.

I would also need remote access to them, and thus, I need an internet service.

So, which (if any) is the best, and most secure way to host business plans online, and also share them, if possible.

I'll discuss some ideas I have in my own answer below.

Daniel Sisson Product Marketer - International Growth Hacker

January 24th, 2017

Just use google docs. You'll be fine. Pretty safe, and no one is going to steal your secret plans anyways. Just have a password to wake up your laptop from sleep mode.

Gabor Nagy Founder / Chief architect at Skyline Robotics

January 24th, 2017

Google docs, gmail, hotmail, Yahoo, etc. are basically like sending open post cards.

So, no. They are not safe.

Andrew McCann EdTech Product Guy

January 24th, 2017

While insurance companies and other, established entities (especially in highly regulated spaces) must steer clear of Google Docs (now Gsuite), entrepreneurs must balance risk with speed.

I grew up on Office and am a power user (wrote entire applications in VBA etc)...but have become a Gdocs devotee. Speed. Accessibility. Seamless sharing...

O365 + Dropbox is 5 years behind.

One major wrinkle with Gdocs, though, which could scare anyone off, is that every keystroke is saved. Some crazy developer created a plugin for Gdocs that lets you play back the life of a document like watching a movie.

So if you invited me to your biz plan as a Gdoc, I could run the plugin and 'see' you typing it...see your deletions...see you change the equity stake for your partners, salaries etc.

Pretty creepy.

So Gdocs is for the 'radical honesty' crew - like Twitter in the days when they posted all meeting minutes online for the entire company to read...

I'm still a Gdoc fan. Speed and power well-worth it. When I've got SOX and audits and whatever else to worry about I'll reconsider:)

Aria Consulting Clear, Practical, Solutions in Action

January 23rd, 2017

Google Docs specifically states in their TOU (Terms of Use) that Google has rights to access any content you store or send through their cloud. Went into this quite deeply for a previous client.

Other cloud services, such as Office 365 (Microsoft), Dropbox, etc. do not necessarily have this issue. And from a pure security horsepower perspective, virtually no organization has the ability to invest as deeply as some of these leaders into an on-prem solution from either a digital security or physical access security perspective.

Bottom line is that, with Google as an exception that I know (doesn't mean there are no others), the top public clouds are dramatically more secure than any form of on-premise solution you could stand up or find from small vendors.

K. Robbins Head Moose at Moose WorldWide Digital

January 23rd, 2017

One of my clients - who I will not name - is a well known insurance company. They strictly forbid the use of Google Docs, or sheets for ANYTHING.

Need I say more?

Charles Durrenberger CEO at Total Choice Tech Solutions, Inc.

January 25th, 2017

http:// smashdisk .com (remove spaces) has the solution built in. Encryption happens automatically, and the EULA/TOS do not allow for the sharing of information stored anywhere.

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