Credit cards · Project management

Who can use the company's credit card?

Dimitry Rotstein Founder at Miranor

April 7th, 2016

Our chief developer needs a complete access to certain paid services like Amazon Web Services, Paypal, etc., but that also gives him full access to the company's credit cards specified for these services.
Our CEO claims that he cannot (legally) give access to the credit cards to an employee - only "company owners" can use them, he claims, so the developer cannot work (and the CEO knows nothing about computers), and we're stuck.
How do other companies solve this problem?
Is it true that an employee can't use a company credit card? Would a debit card be a solution, even if partial?
FYI, the developer is a full time employee (not a freelancer or an outsource, but not a co-founder either), and the company is an LLC.

Ken Anderson Director, Entrepreneurial and Small Business Development, Delaware Economic Development Office

April 8th, 2016

This is clearly not about the availability of Corporate cards to employees....this is only about trust. If trust is not there and there is little prospect of it forthcoming, it will affect everything else that is going on in your firm and it will ultimately affect you.

Have a "come to Jesus" moment with the CEO and if that doesn't go well, move on.

Tim Kilroy Analytics - LTV - Boosting Profits - Digital Marketing

April 7th, 2016

Your CEO is wrong. You can get employee credit cards or depending on the card you have, even just purchasing cards (AMEX) for specific purposes.

Hung Bui Head of Technology @ Quay Creative

April 7th, 2016

Often these Amazon or Paypal do offer Sandbox account for developers to play around with. I'd recommend you to get developers to do a video screencast on sandbox account and explain what does the CEO need to do and follow it through with his real cards. 
Should he trust his CTO at least? 

Dimitry Rotstein Founder at Miranor

April 7th, 2016

@Joanan Hernandez,

I agree with the "storm in a teapot" definition. The developer knows the monthly expenses up to the cent, and we're actually talking about pittance, maybe less than $10 per month, growing maybe to $50 in the near future, and every new potential expense will be approved by the CEO in advance, so I don't see any problem here either. Hopefully this forum's unanimous support will help me change his mind.

Michael Barnathan

April 7th, 2016

Employees can have access to corporate cards. Big companies do it all the time. Regardless, if the CEO is paranoid, have him watch the dev do the signup to ensure that no untoward charges are agreed to.

Mike Masello

April 7th, 2016

if it's a battle not worth pursuing there's always companies like Pex

Chetan Black PMP®, CSM®, PRINCE2 Practitioner®, ITIL F-V3, 6σ BB

April 7th, 2016

Dimitry, Look at www.pexcard.com. That solution might work in your scenario as the CEO will have full control of the money put and used on that card. Regards, Chetan Katar +1 (587) 968-4816

Gordon Troy Trademark Attorney - United States and International, Copyrights, Unfair Competition, Internet and Computer law.

April 7th, 2016

I know of no such restriction. Clients of mine regularly obtain Company credit cards ("CC") both for their employees and sub-contractors. If the CC is drawn from a United States account, and the employee/sub-contractor is based outside the US, there are usually some additional hoops you have to go through to get the card, but nothing that is insurmountable. It is highly recommended that CC's should never be shared by employees/sub-contractors -- each authorized user should have their own card, but under an account controlled by the company.

Chicke Fitzgerald

April 7th, 2016


There is a difference between not WANTING to and not being ABLE to. Technology is so advanced now in the payment services arena.   There is a company in Florida called CSI GlobalVCard.  They can provide virtual cards for a single purpose, a single vendor.  

Dimitry Rotstein Founder at Miranor

April 7th, 2016

Should he trust his CTO at least?

There is no CTO at this time.